Privacy Policy

Last updated: 10th of January, 2026

1. Introduction

This Privacy Policy explains how AERIS Intelligent Systems (“AERIS”, “we”, “us”, or “our”) collects, uses, and protects personal information when you visit our website or interact with us. This website is intended as an informational resource about our advisory services.

By using this site, you agree to the practices described in this Policy. If you do not agree, please do not use the site.

2. Who We Are

AERIS Intelligent Systems is a technology advisory firm focused on data strategy, AI governance, security, and technology risk management. We act as a data controller for the personal information we collect through this website.

If you have questions about this Policy, you can contact us at:
Email: admin@aerisintelligentsystems.ai

3. Information We Collect

We collect information in three main ways:

Information you provide directly
- Contact details (e.g., name, email address, organization, role).
- Information you include in contact forms or email (e.g., description of your environment or project).
- Any other information you choose to share with us.
Information collected automatically
- Basic technical data such as IP address, browser type, device type, and pages visited.
- This data is typically collected through standard server logs and/or basic analytics tools.
Information from third parties
- If you contact us via third-party platforms (e.g., LinkedIn), we may receive your name, profile, or contact information in accordance with those platforms’ privacy policies.

We do not knowingly collect special categories of personal data (such as health information, political opinions, or religious beliefs) through this site.

4. How We Use Your Information

We use personal information for the following purposes:

To respond to inquiries and provide information about our advisory services.
To evaluate potential engagements and communicate with prospective clients.
To operate, maintain, and improve our website and user experience.
To protect our rights and comply with legal obligations, including responding to lawful requests from authorities.

We rely on the following legal bases (where applicable, such as under the GDPR):

Legitimate interests (e.g., running and securing our website, responding to business inquiries).
Consent (e.g., when you choose to provide optional information or subscribe to communications, if enabled).

5. Cookies and Similar Technologies

Our website may use cookies or similar technologies to:

Enable basic site functionality.
Understand how visitors use our site (e.g., page views, navigation patterns).

You can usually configure your browser to refuse cookies or alert you when cookies are being sent. Some parts of the site may not function properly without cookies.

If we implement third‑party analytics or tracking tools, we will update this Policy to describe them and, where required, obtain your consent.

6. How We Share Information

We do not sell or rent your personal information.

We may share information with:

Service providers that help us operate the website or communicate with you (e.g., hosting providers, email services). These providers are contractually required to protect your information.
Professional advisers (e.g., legal, accounting, cybersecurity consultants) where reasonably necessary.
Authorities or third parties if required by law, regulation, or legal process, or to protect our rights, safety, or property.

If we are involved in a merger, acquisition, or similar transaction, your information may be transferred as part of that transaction, subject to appropriate safeguards.

7. International Transfers

Our website may be hosted, and our service providers may be located, in countries outside your own. As a result, your personal information may be transferred to and processed in jurisdictions that may have different data‑protection laws.

Where required by law (for example, for residents of the European Economic Area or the UK), we implement appropriate safeguards such as standard contractual clauses to protect your information.

8. Data Retention

We retain personal information only for as long as necessary to:

Respond to your inquiries or evaluate an engagement.
Fulfill the purposes described in this Policy.
Comply with legal, regulatory, or contractual obligations.

When information is no longer needed, we will delete or anonymize it in a reasonable manner.

9. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

Access – request a copy of the personal information we hold about you.
Correction – request that we correct or update inaccurate or incomplete information.
Deletion – request that we delete your personal information where legally permitted.
Restriction – request that we limit how we process your information in certain cases.
Objection – object to certain types of processing based on our legitimate interests.
Portability – request a copy of your information in a structured, commonly used format (where applicable).
Withdraw consent – where processing is based on consent, you may withdraw it at any time.

To exercise these rights, contact us at admin@aerisintelligentsystems.ai. We may need to verify your identity before responding.

If you are in the EEA, UK, or another jurisdiction with a data‑protection authority, you may also have the right to lodge a complaint with your local authority.

10. Security

We take reasonable technical and organizational measures to protect personal information from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

11. Children’s Privacy

Our website is not directed to children, and we do not knowingly collect personal information from anyone under the age required by applicable law (such as 13 or 16). If you believe a child has provided us with personal information, please contact us and we will delete it where required.

12. Third‑Party Links

Our site may contain links to third‑party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing any personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page. Material changes may be communicated more prominently where appropriate.

Your continued use of the site after changes are posted indicates your acceptance of the updated Policy.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:

AERIS Intelligent Systems
Email: admin@aerisintelligentsystems.ai